You need to consider many different figures when you try to calculate percentagecomplete in Gantt charts. Also, you will need to get lots of information from others. Or do you? You can track percent completion on your project in a few easy ways so you know what information to put into your software.
This article will discuss 3 methods to track percent completion.
This article:
What is Percent Complete?
Percent Complete in your project program software
Percent Complete Tracking #1 Professional judgment
Percent Complete Tracking #2 – Weighted Activities
Percent Complete Tracking #3 – Arbitrary amounts
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What is Percent Complete?
It is a way to monitor project progress, which is an important part of managing a project.
Percent Complete refers to the extent that you have completed a task or the entire project. It is a measure of project progress.
A Gantt chart shows percent complete as a fill on a Gantt bar. If the project task is 50% complete the bar will be filled halfway. This visual representation shows how far the work has been completed. The color green represents % completion in the image below. The blue portion of the bar is for work that has not been completed. You can also see the column with the % total number.
ConceptDraw 8 was used to create this Gantt chart. However, most professional project management tools include a similar highlight.
The percent of your software’s completeness is dependent on whether it integrates with timesheets.
Your tool may integrate with a timesheet application, which will allow you to increase the percent of completion of the task as team members book time for the task. Depending on how accurate the team’s time tracking, this might not be very accurate.
Your software usually has a column that allows you to manually enter percent complete. This is how I do it in tools which don’t integrate well with timesheets.
How do you decide what percentage column to fill? Is it just a guess or a good idea?
That’s just one way to do it! There are three ways to calculate percent completion on a project.
Percent Complete Tracking #1 Professional judgment
You can calculate percent completion for your project by using your professional judgement or the judgment of your team.
There is no 100% complete formula. You can guess, estimate, or rely upon the thinking processes of subject matter experts. Ask them how they rate the task’s progress. They mentally compare the actual work done to date and the predicted amount of work to determine how close they think the task is to being completed given the effort. They will give you a number. You then enter it in the percent column.
This is the easiest option if your team has the right answers.
Tip: If your team doesn’t believe the schedule is feasible, it could be one of the reasons why you aren’t getting accurate responses. If this is the case, you can learn what to do.
This is a more complex percent complete calculation to track progress. However, it could be worth doing for longer tasks made up of multiple activities or with arbitrary points. Take, for example:
A week-long task that has a decision-makingmeeting halfway through the week
It is possible to create 500 lines of code. This task could be broken into two chunks of 250 lines each.
A testing activity could be broken down into four sections each of five test scripts.

You wouldn’t want to reduce the task by breaking it down. However, you know that there is a point where you can track progress. Based on the number of test scripts that the team has completed, you would assign % completion to the last task.
When